Collection and Academic Holds Policy

It is the student's responsibility to ensure the payment is received by University Housing on or before the due date. See rates and billing schedule for pertinent information. If you anticipate a problem with meeting a payment or deadline, please contact our Collections and Cash Manager at 608-262-3137.

  • If you do not receive a quarterly bill email notification, log on to My UW Housing and click on View Bill. Your bills should be available for view, if not, call our cashier's office 608-262-2230.
  • University Housing will not be responsible for late payments caused by a delay in the U.S. Mail or campus mail.
  • A late fee of $50.00 is assessed for each quarterly bill not paid on time.
  • Residents who remain delinquent for more than one quarter place their Housing contract at risk.

Paying by Check

  • University Housing processes all checks on the date they are received.
  • Checks will not be held for any period of time; checks may clear your bank earlier than you expected.
  • No second-party checks (checks payable to anyone other than University Housing) will be accepted.
  • A $20.00 fee is assessed to residents (as mandated by the State Treasurer's Office) for any check returned to University Housing unpaid by the bank. In addition, a resident's check-writing privileges will be temporarily suspended and a hold will be placed on their academic records.

Paying with Financial Aid

  • Residents paying their first and third quarterly bills with financial aid awards have extended due dates. Check the billing schedule for details on these specific due dates.
  • Financial aid money is not forwarded directly to University Housing and it is the responsibility of the student to ensure that payment is made.

Holds on Student Accounts

  • A hold will be placed on the academic records of residents who are delinquent in their housing payments.
  • A hold prevents residents from registering for the next academic session or receiving a transcript of their academic records.
  • To secure release of a hold, a resident must pay the entire past-due balance. The form of payment will impact how quickly the hold is released.
    • For payments made with cash, a cashier's check, or a money order, the hold will be released the day the payment is received.
    • For payments made, the timeline for releasing the hold on an account is as follows:
      • Credit card: one business day after payment is received
      • Electronic check: three business days after payment is received
      • Personal check: two weeks after payment is received