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Moving Into University Apartments
Welcome to the University Apartments Community!
When you are offered an apartment, you will be sent a Lease Acceptance Form (either in the mail or as an email attachment). You, and your spouse/partner/roommate, should sign and date the Lease Acceptance form in the spaces indicated. Promptly return the signed lease and security deposit to:
Division of University Housing
Cashier's Office
625 Babcock Dr.
Madison, WI 5370-1213
If you are not in the US and feel the Lease Acceptance Form will not reach the Cashier's Office by the due date on the form, you may FAX your signed lease acceptance to (608)265-5302. If your plans change and you are NOT accepting this lease for housing, please contact the University Apartments Office immediately by email or telephone.
Please note, the initial lease is not valid without payment of the security deposit. Be sure your check or money order, payable to UW Madison- Division of University Housing is included with the signed Lease Acceptance Form. Rent begins on the first day of the lease term and is payable monthly, in advance, to the Cashier's Office.
University Apartments Resident Handbook (searchable PDF). The Resident Handbook is a great resource for new residents. It includes valuable information, rules and policies concerning living in University Apartments, as well as copies of the complete lease terms for reference.
Lead Paint Information: In accordance with the Environmental Protection Agency (EPA) we are required to inform you of any lead based hazards in your prospective apartment. Federal guidelines require your signature, acknowledging that you have received this information. Please sign and date the "Resident's Acknowledgement and Certificationof Accuracy" on your Lease Acceptance Form. Below is the informational letter and a link to the brochure from the EPA. You can obtain hard copies of both these documents from the University Apartments Office.
University Apartments Lead Paint Letter (PDF)
" Protect Your Family from Lead in Your Home"- brochure published by the EPA, the US Consumer Product Safety Commission and the US Department of Housing and Urban Development.
Moving Out of University Apartments
Per your lease agreement, you must give 90-days notice of your intent to terminate your lease. If it is less than 90 days before you will be moving out, you will be responsible for paying rent for 90 days from the date we receive your termination form.
Lease Termination Form (PDF) The Lease Termination Form should be returned to the University Apartments Office at least 90-days prior to your move out date.
Move Out Information (PDF) The Move-Out Guide contains helpful information for planning your move and cleaning your apartment.
Rental Reference Authorization Form (PDF) The Rental Reference Authorization form must be on file with University Housing before rental information will be released.
Security Deposit Authorization Form (PDF) The Security Deposit Authorization Form allows us to return your security deposit to someone else. This can be useful if you are moving out of the country are unsure of your ability to cash a check from a US bank. This form will authorize University Apartments to make your refund check out to the person of your choosing.