The annual leave conversion process for University Staff is coming up soon! During this time, eligible employees can roll unused Vacation into Banked Leave. Banked Leave is protected Vacation – you can never lose it, it carries over from year to year, and you can use it at any time if you run out of other leave. If you leave state service, your Banked Leave is paid out at the rate you are earning at the time of separation. Unless you are planning on using all Vacation by the end of the year, it is beneficial to convert it to Banked Leave.
Eligibility to convert Vacation to Banked Leave is based on years of continuous service, FTE (full-time or part-time), and your FLSA status – whether you are non-exempt (hourly) or exempt (salaried). Eligible employees will receive notification and instructions later in November.
Banked Leave Conversion Eligibility |
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Number of Hours an Employee Can Bank |
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Years of Continuous Service |
Non-Exempt (Hourly) |
Exempt (Salaried) |
| 0 to 5 years | 0 hours | 0 hours |
| 5+ to 10 years | 0 hours | 40 hours |
| 10+ to 15 years | 40 hours | 40 hours |
| 15+ to 20 years | 40 hours | 80 hours |
| 20+ to 25 years | 80 hours | 120 hours |
| Earn < 160 hours of vacation & have accrued at least 520 hours of sick leave | 40 hours | 40 hours |
Annual Vacation Allocation |
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Years of Continuous Service |
Non-Exempt (Hourly) |
Exempt (Salaried) |
| 0 to 5 years | 104 | 120 |
| 5+ to 10 years | 144 | 160 |
| 10+ to 15 years | 160 | 176 |
| 15+ to 20 years | 184 | 200 |
| 20+ to 25 years | 200 | 216 |
| 25+ years | 216 | 216 |