Happy September from the University Apartments Leasing Office! Included below are some leasing updates and reminders we have to pass along to the community:
- Transfer offers resume in October!
Current University Apartments residents who wish to move from one neighborhood to another or to a different apartment unit within the same neighborhood should apply for a transfer in their My UW Housing portal. There is a $500 administrative fee for all non-mandatory transfers or a $100 administrative fee for mandatory transfers due to household size changes. Please know requests for transfers that are very specific in terms of location and preferences may take longer to fulfill. After a transfer application is submitted, we will contact you if we have an apartment transfer available to offer you.
- Roommate adds and releases
Are you switching roommates this fall? If so, please submit a roommate add or release form to the leasing office. Roommate add and release requests do take time to process. When submitting a request please allow minimally a few business days to ensure that your request has been approved prior to a roommate moving in or out. Roommate adds and release requests will not be backdated. A brief meeting is also required for roommate adds.
- Lease renewals will be offered in March
Lease renewal offers to all eligible residents will go out in March of 2025. The lease year for Eagle Heights and University Houses ends on June 30, 2025, and the lease year for the Harvey Street Apartments ends on May 31, 2025. When your lease renewal offer is available, you will be sent an email with the link to your online lease renewal in your My UW Housing portal. As a reminder if you plan to terminate your lease (both residents are vacating the apartment) you need to provide (minimally) 90 days’ notice and submit your termination request in your My UW Housing portal at least 90 days in advance.
Animals at University Apartments
- Emotional Support and Service Animals
University Apartments value the full inclusion and access of all residents and allows for the ability to request a reasonable housing accommodation. Below, please find information about how to request a reasonable accommodation for an Emotional Support Animal or housing accommodation at University Apartments. The process varies slightly depending on your affiliation with the university:
- Students living in University Apartments complete the “McBurney Connect Online Student Application.” For more information, email: mcburney@studentlife.wisc.edu.
- Family members and visitors (including overnight guests) living in University Apartments complete the “Division of Extension Disability Accommodation form.” For more information, email: visitoraccess@mcburney.wisc.edu.
- University employees living in University Apartments requesting an ESA for their apartment and not a job accommodation complete the “Division of Extension Disability Accommodation form.” For more information, email: visitoraccess@mcburney.wisc.edu.
- University employees residing in University Apartments requesting an ESA as a job accommodation contact the Employee Disability Resources Office through phone (608) 263-2407 or email: disabilities@cdo.wisc.edu.
Please know guests may not bring any animal not allowed under the University Apartments pet policy unless the animal is a Service Animal as defined by federal regulations implementing the Americans with Disabilities Act. Emotional Support Animals of guests are not allowed, unless approved in advance under the provisions of the University Housing Emotional Support Animal Policy.
- Pets
Pets allowed in University Apartments include small, harmless fish (in a tank no larger than 20 gallons), salamanders, lizards, frogs, caged small birds, hermit crabs, toads, hamsters, gerbils, hedgehogs, or white mice are permitted in University Apartments, provided they are kept in a clean cage or glass enclosure. Pets other than those listed above, including dogs, cats, snakes, and rabbits, are not permitted in University Apartments, unless the animal is a Service Animal as defined by the federal regulations implementing the Americans with Disabilities Act, or the animal is an Emotional Support Animal (ESA) approved under the guidelines of the University Housing Emotional Support Animal Policy.
Approved animals must be humanely cared for, kept in a clean and odorless enclosure, and harmless to persons or property. Failure to provide proper care of approved animals may result in the termination of the permission to keep animals in the apartment. Lessee is responsible for any damages caused by approved animals and pets.