In order to secure your spot in the University Residence Halls, you must complete the online contract process through My UW Housing and submit an advance payment. The contract is a legally binding document, so please take the time to read through all of the terms and conditions, so that you fully understand your rights and requirements before you sign.
Terms and Conditions
My UW Housing
My UW Housing is the online portal to manage your contract, hall preferences, room assignments, and all other tasks on your to-do list for living in University Residence Halls.
Walk-Ins for 2022-23
University Housing is no longer utilizing the waiting list for contract offers. A limited number of spaces may be available in the residence halls for walk-in contracts for the 2022-23 academic year. These offers are first come, first served. We will not be holding spaces for individuals; students will need to accept a space and complete a contract within a specified time. Please note, the student needs to be the one to complete this process.
Steps to Get a Walk-In Contract:
- Visit the University Housing office in Slichter Hall or call 608-262-2522 to request a walk-in contract and indicate when you are interested in moving in.
- Staff will discuss available room options with you. Remember, this list is fluid, and availability can change at any time, since we may be offering to other students simultaneously.
- Select a room, and we will offer you a housing contract to complete. Note: You will have a short timeframe to complete this step – usually about 4 hours.
- Select a dining plan, sign the contract, and pay the application fee and advance payment ($300 USD) by your deadline.
- Receive your official assignment information, including roommate if applicable. Note: You are not able to check into the residence halls until the contract is signed and the payment is made.
- You’re ready to move in!
Find Out More
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Before signing a Housing contract, please make sure you can answer “yes” to all of the following items:
- I have read about the University Residence Halls, including the terms and conditions.
- I have considered my finances and read the rate information.
- I understand that I will need to select and am financially responsible for a dining plan.
- If I have dietary concerns, I have contacted Housing’s registered dietitian to be sure my dietary needs can be met.
- I understand that only University Residence Halls are owned and operated by UW-Madison and are different and separate from off-campus privately-owned properties.
- I am no longer interested in exploring other housing options in the Madison area.
- I read the cancellation policy and understand that I can be released from my contract only if I no longer plan to attend the University of Wisconsin-Madison.
- I realize that if I electronically sign my Contract Acceptance Form with an advance payment by the due date, I (and my co-signer, if applicable) will have a legally binding agreement subject to the terms and conditions of the contract. If under 18 years old, I represent and warrant that my parent/co-signer has also read and agreed to the terms and conditions of the University Residence Halls contract.
- I want to live in University Residence Halls — the choice most new UW-Madison students make each year!
Advance payments/contract fees are a required part of the legal transaction for a University Residence Halls contract. The advance payment/contract fee along with a signed contract means that you have entered into a legally binding agreement with the Division of University Housing.
University Residence Halls contract advance payments/fees are a separate and different payment than the Admissions enrollment advanced payment.
Freshmen & Transfers
Contracts will require a $75 non-refundable contract fee in addition to a $225 advance payment that is paid when the contract is signed. Review the cancellation policy in our contract that specifies what must be met to qualify for a cancellation and details of the forfeiture schedule, if applicable. Your final Housing bill will be reduced by the advance payment you have made.
Returning Residents & Current UW-Madison Students
Contracts will require a $300 advance payment. Current UW-Madison students who have previously lived with University Housing are not subject to the $75 non-refundable contract fee. Review the cancellation policy in our contract that specifies what must be met to qualify for a cancellation and details of the forfeiture schedule, if applicable. Your final Housing bill will be reduced by the advance payment you have made.
Cancellations & Buyouts
The terms and conditions listed under Sections 15, 16, and 17 in your contract fully explain the cancellation policy for University Residence Halls contracts. Here are a few highlights:
- If you are a new student not attending UW-Madison, you can be released from your contract:
- To cancel, log in to My UW Housing and follow the instructions on the “Request a Cancellation” form under the “Contract and Room” section.
- Notification by May 1 ensures a full refund of your housing advance payment.
- If you are a current student withdrawing or no longer attending UW-Madison, you can be released from your contract:
- To be released, log in to My UW Housing and follow the instructions on the “Request a Cancellation” form under the “Contract and Room” section.
- Contract releases to live off-campus while attending UW-Madison are only considered when demand for housing exceeds occupancy. As always, you have an option of a buy-out of your contract at 85% of the remaining financial obligation.
- To be considered for release, complete the release request form in My UW Housing and follow the instructions on the “Request a Cancellation” form under the “Contract and Room” section.
- You can be released from your University Residence Halls contract for the following reasons at the End of the Semester through My UW Housing starting in early November (you will forfeit your advance payment for all of these reasons except for graduation):
- You are withdrawing from UW-Madison and will no longer be attending in the spring semester
- You are studying abroad in the spring semester
- You are transferring to a different school
- You are an exchange/visiting international student for the fall semester only
- You are graduating in the fall semester
If you have a disability that may require special housing considerations, please submit a written description of your needs to the Assignment Office at assignMe@housing.wisc.edu when you are completing your contract for the University Residence Halls in My UW Housing.
You will also need to work with the McBurney Disability Resource Center regarding your University Housing accommodation needs. We encourage you to learn more about becoming a McBurney Client. Please note, the Assignment Office does not collect or maintain medical documentation. Those materials should be sent to the McBurney Disability Resource Center.
Many of our residence halls are accessible to students with physical disabilities. Be sure to notify us if you need accommodations such as wheelchair-accessible facilities, devices/alarms for hearing impairments, or special dietary needs. Early notification and complete information about your needs allow us to best assist you.
Housing will only install air conditioner window units for students who require air conditioning for disability and medical-related reasons and who are not assigned to a room with central air. Instructions for requesting an air conditioner for a fee are available in the “Application” section of My UW Housing after a student has received their assignment. Students are not allowed to bring their own air conditioner.
Wisconsin law [SS 36.25 (46)] requires students who live in a University Residence Hall to affirm whether they have received vaccination against meningococcal disease and hepatitis B, and to provide the dates of vaccination if any. The University Health Services has a health record form for students to complete which is confidential and will be retained by University Health Services.
Choosing a place to live is a very important decision, and our staff at the University of Wisconsin–Madison are committed to assisting you to see if the University Residence Halls will work for you. University Housing acknowledges that not all students may identify as female or male, and we want to create a welcoming environment for you in the residence halls. We would be happy to work with students who may identify as trans*gender, genderqueer, gender non-conforming, and/or non-binary regarding life in the halls.
Differently gendered and transgender students are encouraged to contact us as you consider your housing decision or if you would like to discuss any questions or issues related to your gender identity. Be sure to call prior to your contract deadline to discuss your options.
Director of Diversity Programs – Cleda Wang
Gender and Sexuality Campus Center (GSCC)
You may also want to consider our Open House: Gender Learning Community or the Multicultural Learning Community.
University Housing is committed to serving the housing needs of our student veterans.
If you are considering University Residence Hall housing and would like to be placed together with other veterans, transfer students, or non first-year students, please contact one of our Coordinators for Assignments & Student Services at 608-262-2522 and we will talk with you about your on-campus housing needs.
Additional support is also available through the UW-Madison offices of the Dean of Students:
Assistant Dean of Students-Veterans