Plan a Meeting or Event

Your Successful Event Starts Here

Whether you are planning a new event or revitalizing an existing event, we have you covered.

For a smoother process, we recommend you start by completing our Event Planning/Intake form to gather all of the necessary information to start your event planning process.

Event Planning/Intake Form

Suggested Timeline

Start Planning - 12 Months/18 Months

• Select preferred dates, rooms, and estimated attendees
• Estimate your space needs and technical support required
• Consider additional services for your guests like catering

Finalize Booking - 8 Months/12 Months

• Contact us to book your event
• Provide funding source
• Reserve your resources and services
• Contact McBurney Center for Disability Resources for ADA accommodation support

Finalize Event Details - 4 Months

• Begin discussing menu options with Catering
• Decide on your room plan and set-up
• Set your event schedule

Confirmations - 2 Weeks

• Finalize event schedule
• Finalize menu with Catering
• Schedule to meet with event staff on event day
* Final guest count due (4 days out)

Day of Event

• Event staff will meet you to unlock the room, turn on any AV, make sure you're comfortable with the space and ensure you have what you need.

Additional Planning Resources

Planning an Accessible Event

McBurney Disability Resource Center – Leading the campus community forward in access for students with disabilities.

Promoting Your Event

University Communications has created this toolkit to help our partners across campus promote their events — big and small — to the university community and beyond.