This page is dedicated to all leasing policies and forms that will need to be read and in some cases filled out and turned in to the University Apartments Leasing Office email at: leasing@housing.wisc.edu.
Roommates
We define a roommate as an adult who lives with another adult in a household that does not meet the lease definition of a “family” household member. Each roommate must have an eligible UW affiliation. Roommates must be separately evaluated and approved by staff prior to moving into an apartment. Each roommate is jointly liable for the terms and conditions of the lease and the full amount of rent due. If one roommate is released from the lease, the remaining roommate shall continue to be responsible for the full rent due.
Residents can complete a Roommate/Spouse Add Request in their My UW Housing by selecting “Click Here to Add Request” under the Roommate/Spouse Add Request Heading on the main page.
Transfers
Current University Apartments residents who wish to move from one neighborhood to another or to a different apartment unit within the same neighborhood must apply for a transfer in your My UW Housing portal. Requests for transfers that are very specific in terms of location may take longer to fulfill. There is a $500 administrative fee for all non-mandatory transfers or a $100 administrative fee for mandatory transfers due to Household size changes or Length of Occupancy concerns. Transfers will not be approved for residents who have past-due accounts. Transfer approvals are contingent upon the results of a required pest control inspection of the applicant’s current apartment. Damage and cleaning charges, if any, are assessed separately.
Transfers are categorized as one of three types:
- Convenience: transfers that are not required by University Apartments to remain in compliance with a lease. Convenience transfers are handled like a new application for an apartment.
- Priority: transfers due to medical issues, emergencies, or renovations/remodeling that are approved by University Apartments staff.
- Mandatory: transfers initiated by University Apartments staff due to renovations/remodeling, major physical damage, or families whose size may not allow them to remain eligible due to lease occupancy limitations.
Guidelines for Subleasing your Apartment
University Apartments residents are permitted to sublet their apartment to another eligible individual (s) for a maximum period of six months with written consent from the University Apartments leasing office. The subleasing policy would not allow for one leaseholder to remain in the apartment during the subleasing term. If one person will remain in the apartment, then the leaseholder should submit a roommate release request and a roommate add request in their My UW Housing portal. All sublets must be approved, in advance, by the Leasing Coordinator or Director of Leasing. Please explore our whole policy for all the guidelines.
Domestic Partnership
University Apartments requires residents to fill out a domestic partnership application.
Service Animals and Emotional Support Animals
Service Animals as defined by the federal regulations implementing the Americans with Disabilities Act, 28 C.F.R.s 35.104 or the Wisconsin Open Housing Law, Wis. Stats.s.106.50 may reside or visit in University Apartments without limitations. We do ask that residents with a Service Animal in their household notify the Leasing Office.
Applicants and residents requesting an Emotional Support Animal (ESA) should contact the Leasing Office at Leasing@housing.wisc.edu. The leasing staff will provide information directing the resident to the appropriate campus office authorized to review and approve the ESA request.
Residents are not permitted to have an ESA in University Housing prior to approval. If not approved, the animal is not considered an ESA and is therefore subject to the terms and consequences of the housing contract.
If an ESA is approved, Housing staff will arrange a meeting with the resident to carefully review the resident’s responsibilities pertaining to having an ESA in University Apartments.
Lead Paint
In accordance with the Environmental Protection Agency (EPA) we are required to inform new residents of any lead-based hazards in your prospective apartment. Federal guidelines require a new resident’s signature acknowledging they have received this information. New residents should check the “Resident’s Acknowledgement and Certification of Accuracy” on their lease acceptance form.