New Employee Resources

Important information during your first week!

During your first three (3) days your supervisor will set aside time for you to to review the important information below about UW’s insurance plans, paid leave time, and other benefits as part of your new career staff position.

If you have questions about this information, please contact your supervisor or reach out the University Housing HR team at hr@housing.wisc.edu or 608-262-2766.

1. UW-Madison Pay Schedule:

   • 2025 Pay Schedule (pdf)
   • https://go.wisc.edu/r60m6i (video)

2. Family and Medical Leave Act Introduction:

   • https://go.wisc.edu/0v23o1 (video)

3. Paid Leave Time:

   • Watch the leave time video that matches the employment type of your new position. Check with your supervisor if you aren’t sure!
   • Academic Staff Leave Time (Salaried/Exempt): https://go.wisc.edu/g95u9a (video)
   • University Staff Leave Time (Hourly/Non-Exempt): https://go.wisc.edu/9zlsc8 (video)
     • *Note: Leave time for University Staff employees is currently transitioning to the fiscal year schedule (July – June). Please see UW-Madison’s University Staff Leave Schedule Change website for details on the transition period from January 1, 2025 – June 30, 2025.
   • We recommend that you use your leave time that expires first. Then, use leave time that can carry over into following years last. From first to last, this order is:
     • Total Job Concept (TJC) (If this applies to your position)
     • Earned Legal Holiday
     • Vacation Carryover
     • Personal Holiday
     • Current Year Vacation
     • Compensatory Time (If this applies to your position)
     • Banked Leave/ALRA (If this applies to your position)

4. Benefits Enrollment Guide:

   • https://go.wisc.edu/zm589n (video)

Additional UW-Madison Resources

• Benefits Homepage
• Paid Leave
• Wisconsin Retirement System

Benefits Quick Guides

• Academic Staff
• University Staff
• Crafts Workers (Trades Staff)

Important decisions and trainings during your first month!

During your first month you will need to attend important required trainings for all UW-Madison staff, and you will need to make decisions about whether to enroll in various insurance plans and other benefits that UW offers as part of your new career staff position.

If you have questions about this information, please contact your supervisor or reach out the University Housing HR team at hr@housing.wisc.edu or 608-262-2766.

Reminder: You only have 30 days from your start date to enroll in benefits. Late enrollments cannot be accepted.

1. Attend Benefits 101:

   • Benefits 101 Session website
   • University Housing HR enrolls new staff in Benefits 101 as part of the hire process. Your supervisor will include Benefits 101 on your onboarding schedule.
   • During Benefits 101 you will learn more about:
     • How to enroll in new employee insurance benefits
     • What is the Wisconsin Retirement System (WRS)?
     • State Group Health plan options (what insurance will cost you, how it will work)
     • Income Continuation Insurance (ICI), a type of disability insurance
     • Brief overviews of supplemental plans (dental, vision, life, and accident insurance, flexible spending accounts, and the 403b and 457b retirement plans)

2. Optional Appointment with University Housing Payroll & Benefits

   • Once you have attended Benefits 101, you may enroll in benefits directly through the eBenefits enrollment portal.
   • If you have questions you’d like to discuss with a Benefits Specialist before you enroll, don’t submit your choices through eBenefits yet. Ask your supervisor to first schedule a benefits appointment for you with the University Housing Payroll & Benefits team.

3. Enroll in Benefits Using Self Service Enrollment (eBenefits)

   • eBenefits Enrollment website
   • If you need assistance with enrollment, please contact your supervisor or University Housing HR at hr@housing.wisc.edu or 608-262-2766.
   • Reminder: You must complete benefits enrollments within 30 days of your start date.

4. Attend New Employee Welcome

   • You will be scheduled for University Housing’s New Employee Welcome typically during your first 30 days.
   • At this session new staff will gather with Jeff Novak, University Housing’s Director, to discuss the “big picture” of the Division and learn about the history of University Housing and UW-Madison.
   • Your supervisor will register you for the next available New Employee Welcome session and will let you know when and where to go!

5. Complete Cybersecurity Awareness Training

   • Work with your supervisor to schedule time to complete Cybersecurity Awareness Training after your start date.
   • This online training includes security best practices and information on your role in protecting the University’s systems and data.
   • This training is required each year by December 1 and is available in multiple formats and languages:
     • English (Visual Training Option)
     • English (Text Training Option)
     • Español / Spanish
     • Hmoob / Hmong
     • བོད་ཡིག / Tibetan
     • 中文 / Chinese
     • नेपाली / Nepali

6. Complete Preventing Sexual Harassment and Sexual Violence Training

   • Work with your supervisor to schedule time to complete Preventing Sexual Harassment and Sexual Violence Training within 30 days of your start date.
   • This online training is a required online training module for all UW-Madison faculty and staff on how to recognize, prevent, and respond to sexual assault and sexual violence in the workplace.
   • Information about reporting options and campus and community resources to support individuals who have experienced sexual harassment or sexual violence are also provided.
   • Register for Training

7. (If applicable) Complete a Remote Work Agreement

   • If you will be regularly working remotely (fully or partially), work with your supervisor on how to submit a Remote Work Agreement.
   • This should be submitted, approved by your supervisor, and finalized by Human Resources within 30 days of your start date.
   • Remote Work Resources:
     • Tips & Tricks for Completing a Remote Work Agreement (PDF). Start here when you are ready to initiate a Remote Work Agreement. This document provides helpful tips for completing your agreement. 
     • How to Access Remote Work Agreement (PDF) MyUW > Personal Information > Update My Personal Info > RWA
     • Employee Checklist for Completing a Remote Work Agreement (PDF)
     • UW-Madison Remote Work Policy

University Housing HR, Payroll, and Benefits Contacts

If you have any questions about your position with University Housing or need additional resources resources, please contact the University Housing HR or Payroll & Benefits teams in Slichter Hall or by contacting:

Human Resources

• Email: hr@housing.wisc.edu
• Phone: 608-262-2766
• Fax: 608-265-8724

Payroll & Benefits

• Email: payroll@housing.wisc.edu
• Phone: 608-262-2308
• Fax: 608-265-8724