University Housing recognizes the importance of supporting the educational ventures of our staff. Follow the checklist of steps for requesting, approving, and receiving reimbursement. Employees who are considering or who have already made a commitment to an educational program may seek reimbursement for tuition costs associated with the classes related either to their existing position, or in some cases, promotional opportunities.

When enrolled in coursework at institutions that are not part of Universities of Wisconsin, the coursework may only be reimbursed up to the resident rate offered by UW-Madison.

Link to Request form can be found in HR Toolbox (Training/Tuition Reimbursement) at Human Resources – SharePoint – Home (wisc.edu)

• University Staff, Academic Staff, Fixed-Term Finite, Fixed-Term Terminal employees and Limited staff with half time (0.5 FTE) or greater appointments are eligible.
• Employees must obtain successful completion in the course of “C” or better to be reimbursed.
• Requested amount must not exceed UW-Madison Tuition and Fees Equivalent per credit. University Housing will reimburse tuition up to the allowed 100% assuming that all process expectations and requirements are met. 
  • Employees may seek reimbursement for no more than 18 credits calendar year, with…
  • A maximum amount allowable for credit is equal to or less than the cost for a graduate credit based on UW Madison cost for graduate credit for the current academic year.
  • A maximum amount allowable for credit is equal to or less than the cost for  an undergraduate credit  based on UW Madison cost for undergraduate credit for the current academic year. 
• Employees must obtain successful completion in the course in order to be reimbursed. Reimbursement only includes tuition (e.g., does not include books or additional fees) and if the employee is awarded grant money that amount will be deducted from the amount which University Housing will reimburse.
• Receipt of payment must include an itemized and detailed summary of the invoice provided by the educational institution.

Federal and State Tax Withholding

Tuition reimbursements totaling $5,250 or more between November 1^st – October 31^st will be subject to Federal and State tax withholding and reporting regulations. FICA (Social Security and Medicare), Federal, and State tax will be withheld from the employee’s paycheck for taxable educational assistance expense reimbursements totaling $5,250 or more that the employee receives between November 1st – October 31st.