Moving & Breaks

August 25-31, 2020

Dates for fall 2020 move-in will be August 25 – 31, 2020. Members of a few approved student groups may receive an earlier move-in date. Specific move-in dates and times are shared with students via email and in My UW Housing.

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What to Bring

• Valid government-issued photo ID
• Printed parking permit (available to download in the “Move-In” section of My UW Housing)
  
• Cell phone
• Face coverings (required for you and all helpers)
• Bedsheets (twin XL, twin with extra deep corners, or jersey sheets)
• Blankets and pillows
• Water
• Rubber mallet (to assist with lofting)
• See what furnishings are provided and what Bucky would bring for a full list of items to bring and items that are not allowed

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On Your Move-In Day

If able, residents should print their individualized parking permit (available to download in the “Move-In” section of My UW Housing) before their assigned move-in day. Around 6:00 AM CT on your assigned move-in day you’ll receive a reminder text to the cell phone number listed in MyUW with directions.

Parking & Arrival

Entries and parking for each residence hall community can be viewed on the below map.

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Check-In

After parking at your residence hall, reply to the reminder text and inform us of your arrival. Include a short description of your vehicle (e.g. make, model, and color). Staff will come to scan your printed parking permit, verify your identity, and check you in. You’ll be given your room key, Wiscard, a moving cart to borrow for transporting belongings, and a bag of giveaway items.

Note: if arriving by taxi, bus, residents should go to their hall desk to check-in and do not need a parking permit.

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Move In

You’ll have 90 minutes to move in from the start of your assigned move-in time (3:00 PM). After 90 minutes, you must move your car. Long-term parking will not be available on campus during move-in but City of Madison parking ramps are available. Moving carts must be returned upon completion of move-in. Carts will be disinfected between move-in shifts.

• In-room guide (PDF)

Note: while our move-in time slots are two hours, Housing staff need the extra 30 minutes to clean, reset, and empty unloading lots.

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Set Up Your Room

Beds will be set at half lofting height (except in Sellery and Waters Residence Halls, where beds will be unlofted). Staff will not be available to assist with lofting during move-in. Residents can request lofting assistance via a maintenance request after move-in.

Note: in Sellery and Waters, additional lofting pins are available at the hall desk.

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Remove Trash & Recycling

To minimize touch-points, all trash and recycling is your responsibility to remove from your residence hall. Trash/recycling rooms will not be available on your floor.

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Get Tested

A QR code will be sent to your phone before your appointment which you’ll need to have ready to present when you arrive. Wear a face covering and maintain a six-foot distance from others while in line. Signs will designate the entrance to the testing location when you arrive for your appointment.

1. Your QR code will be scanned and you’ll be given a test kit with instructions to obtain a self-collected nasal specimen
2. University Health Services (UHS) staff will scan the label on your test kit and observe while you perform the self-swab in a designated area
3. Replace your face covering, use hand sanitizer, and proceed to the exit
4. You’ll receive results via a MyUHS secure message within 72 hours — make sure to add your cell phone number in MyUHS to receive text message notifications

Dining

We’ve made changes to this year’s operations to keep everyone safe and healthy:

• All food will be served to go. There will be no in-house dining.
• There will be a variety of grab and go items, breakfast foods, prepackaged salads and sandwiches, and hot food offerings for you to select from. Self-service areas of the market (such as salad bars, soup bars, etc.) are closed.
• All food will be served in disposable/compostable to-go containers as will dinnerware.
• A variety of bottled beverages are available in cases. All self-serve beverage dispensers are closed.
• Access to dining locations will be limited to Housing staff and residents only.
• Only a limited number of people will be allowed in the marketplace at once.

Please remember to practice good physical distancing as well when in the markets to ensure the health of yourself and others.

Southeast Dining Location Hours

Lakeshore Dining Location Hours

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Desk Information

Your hall desk is where you can check your mailbox, pick-up packages, check out vacuums, and more. Desk staff can also answer questions, resolve room key or Wiscard issues, or provide info about campus or local areas.

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Internet & TV

UWNet Internet service is available in all rooms and residence hall common areas, including floor dens and main lounges. High-definition cable TV service is also available in residence hall rooms. To connect your TV, you will need a coaxial video cable. In addition, TV can be watched on an iOS or Android device on campus by downloading the Charter U app.

How to Connect to the Internet

1. Enable wi-fi on your computer or mobile device
2. Select “UWNet” from the list of available networks
3. Open a web browser — it will redirect to the UWNet registration page
4. Enter your campus-assigned NetID and password and click “Log-in”

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Construction Projects

Both campus and University Housing construction projects may be ongoing during move-in, and some campus road closures may affect traffic.

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Renter’s Insurance

We strongly recommend you obtain insurance for your personal items and liability. You will be held financially liable for damage as a result of negligence on your part. Be sure to have adequate coverage for fire and water damage.

• Check to see if you are already covered on your family’s homeowners insurance
• Ask your family about adding a rider onto existing insurance policies
• Obtain your own policy

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Wisconsin App

The “Wisconsin” app is the official UW-Madison mobile application for iOS and Android devices. It features real-time bus departures/arrivals and schedules, maps, and many other resources for you to use anywhere.

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December 24, 2021 – January 24, 2022

Unless you are signed up for winter break housing, you should vacate your room within 24 hours of your last exam or by 7 p.m. on Thursday, December 23, 2021. All University Residence Halls will close at this time for residents not signed up for winter break housing and will re-open for the spring semester starting on January 22, 2022. If you are unable to leave by December 23 at 7 p.m., email details to reslife@housing.wisc.edu and staff will follow-up with you.

For residents not signed up for winter break housing, a checkout/move out appointment time must be selected in My UW Housing.

Select a Checkout Time

Personal belongings which may be needed during winter break should be taken out of your room. If not signed up for winter break housing, there will not be access to your building or room during winter break. Other personal items may remain in your residence hall room without signing up for winter break housing as long as you are returning for the spring semester.

Check bulletin boards for information regarding quiet hours and details specific to your hall. If you have questions, please contact your House Fellow or Residence Life Coordinator.

Note: as a reminder, your Housing contract is for the full academic year. Except for students who are graduating, studying abroad, or no longer attending UW-Madison, we do not release residents from their contract unless in a position where demand for housing exceeds occupancy, which is not currently the case.

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Office Closures

All UW-Madison and University Housing offices will be closed on Friday, December 24 and Friday, December 31.

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Limited Staff

Limited Housing staff will be available during winter break. Residents can call their House Fellow on Duty phone number or the UW-Madison Police Department for assistance.

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Quiet Hours

During exam periods, quiet hours are in effect 24/7. This applies to resident rooms, hallways where resident rooms are located, and floor study lounges/dens. House Fellows will not give warnings during this time period and will immediately document any noise violations they encounter.

Each residence hall may have designated social spaces where residents may go to work on group projects and socialize with others. Excessive noise in designated social spaces will be documented. Please speak to your House Fellow to learn where the designated social space is located for your hall.

Note: no overnight guests are permitted during final exam week and during winter break housing (if you are signed-up).

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Parking

UW-Madison Transportation Services will allow short term pick-up and drop-off for residents and their families in areas around the residence halls from December 17 ­– 23, 2021 and January 22 & 23, 2022.  For details, view our parking map.

Free Parking Areas

• 30-Minute Parking: Visitors may park for up to 30-minutes in lots 2, 5, 26, 34, 35, 37, 44, 58, 61, 69, 110, and at mobile payment stations located on Babcock Dr, Kronshage Dr, Observatory Dr, and adjacent to Barnard, Chadbourne, Ogg, Smith, and Witte. Winter parking rules must be followed. Vehicles that are left unattended for over 30-minutes are at risk of being ticketed as this accommodation is meant for pick-up and drop-off only.
• Side Streets Near Campus: Some City of Madison streets near campus offer limited parking with time limits, although winter parking rules must be followed.
• Other Campus Parking Lots: Some campus lots may offer free parking on weekends or after 4:30 p.m. on weekdays. Check posted parking lot entrance signs for details.

Free Campus Bus Route

Madison Metro Transit’s campus bus route #80 is free and runs throughout the UW-Madison campus area from approximately 8 a.m. – Midnight year-round. Additional information on route #80 can be found in Madison Metro’s ride guide.

Paid Parking Areas

• Campus Parking Lots: In lots 6, 7, 17, 20, 27, 29, 36, 46, 67, 76, 80, and 83 visitors will take a ticket on entrance and pay when leaving the lot. Hourly rates vary by location. No trailers are allowed.
• Long-Term & Day Parking: long term and day parking can be purchased in advance through a Transportation Services form based on space.

No Parking Areas

Parking is prohibited at all times in fire lanes, no parking zones, disabled stalls (unless a proper permit is displayed), in front of trash dumpsters, in service vehicle stalls, on grass, or on sidewalks.

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Checklist to Complete Before Leaving

For residents not signed up for winter break housing, a checkout/move out appointment time must be selected in to My UW Housing.

Select a Checkout Time

In addition, complete the below checklist before leaving your room for winter break. A printed version of this checklist will be provided to residents and must be signed by each resident in a room before leaving for winter break.

Repairs

Winter break is a perfect time to report any needed repairs so that Housing staff can fix them while you are gone.

Pack Your Belongings

Did you take what you need during winter break? If you are not signed-up for winter break housing, you will not have access to your residence hall or room during winter break.

• Remember necessary medications, passports, etc.
• Remove plants and fish
• Take your bike home (to allow for snow removal)
• Don’t store your moped in your room (it will be removed at a cost to you)

Get Your Room Ready

To save on energy costs and be more sustainable, heat in the residence halls will be reduced over winter break to approximately 60 degrees. University Housing will not be responsible for damage to items left in rooms. On your way out the door, please remember to:

• Remove items on or near radiators
• Empty all waste/recycling containers, take recycling & trash outside, and donate unneeded items at your hall desk
• Keep refrigerator(s) plugged-in and remove food that could spoil (perishable items may be disposed of by Housing staff if not removed)
• Turn off any alarm clocks and unplug any power strips and other appliances (these draw phantom energy even when not in use)
• Open blinds, close windows, turn off lights, lock your door, and lock all windows and doors
• If your roommate is leaving, empty their side of the room in preparation for someone moving in to the space in the spring

Note: once all residence halls close at 7 p.m. on December 23, 2021, electronic access for residents not signed up for winter break housing will be turned off and you will not have access to buildings until the residence halls reopen starting on January 22, 2022.

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Authorized Access

Authorized personnel will enter your room over winter break as needed. For further information, see Section 17. Room Entry of your University Residence Halls contract.

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Desks

All hall desks will close at 9 p.m. on Thursday, December 23 and remain closed until Sunday, December 26, 2021. Desks will be closed on weekends during winter break and will begin winter break hours on Monday, December 27, 2021. All hall desks will resume academic year hours on Tuesday, January 18, 2022.

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Dining

All dining locations will be closed Friday, December 24 – 26, 2021 and Friday, December 31, 2021 & Saturday, January 1, 2022. Winter break dining hours start Monday, December 27, 2021. Dining locations will resume academic year hours in mid-January 2022.

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January 20–24, 2021

All University Residence Halls will re-open before spring semester classes begin. the spring semester starting on Wednesday, January 20, 2021, and residents must sign-up for a move-in day and time in early-January in My UW Housing to ensure physical distancing and available parking. Move-in dates will be available from January 20–24 from 8am–7pm.

Policies & Expectations

In order to limit potential exposures to COVID-19 during move-in:

• Only one guest is allowed to assist
  • Note: guests are not required or able to be tested  for COVID-19 at campus testing sites
• Face coverings will be required to be worn at all times
• Physical distancing must be maintained at all times

Getting to Your Check-In Location

Check-in locations for each residence hall can be viewed on our spring move-in map.

Unloading & Parking

After arriving near your residence hall, you’ll have 20 minutes to unload. After unloading, vehicles will need to be moved to the nearest paid ramp or mobile visitor stall to ensure the next round of residents moving in have space to unload.

Roommate Arrivals

Roommates will not be allowed to move in on the same day. This allows contact to be limited with each other before a first COVID-19 test/result and possibly avoiding having to quarantine.

Spring Testing

Residents will be required to test for COVID-19 upon arrival by using the Safer Badgers app to check wait times and visiting the test site that works best for them. Safer Badgers will also tell residents when they need to complete their next test to stay in compliance. Residents should primarily get tested at one of the Housing testing sites (Holt Center or Ogg Residence Hall) if they are moving in on a weekday. Other campus testing sites can be used if a resident is moving in at night or on the weekend.

After arriving, residents should restrict their movement to essential activities until they complete two negative on-campus tests. This means residents should:

• Stay in their room as much as possible
• Only take part in required academic and work activities
• Stay away from gatherings with people other than their roommate

Other than certain approved exceptions*, residents will be required to test every 72 hours throughout the semester.

Desk Hours

Hall desks will be open on all move-in days. Desks will return to regular hours on January 25.

Dining Hours

Dining locations will be open only to Housing residents and staff. All locations will be open for limited hours starting on January 18 and will return to their regular hours on January 24.

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